7 Common Project Portfolio Dashboard Mistakes

A project portfolio dashboard is a powerful tool that provides insights into project performance, enabling effective decision-making. However, without careful consideration and planning, common mistakes can hinder its effectiveness. In this blog, we will explore seven common project portfolio dashboard mistakes and provide guidance on how to avoid them, ensuring your dashboard delivers accurate, actionable information for successful project management.

Mistake 1: Dashboard Is Static

Many project portfolio dashboards fail to evolve over time. It’s crucial to regularly update and refine your dashboard to reflect changing project dynamics. By keeping your dashboard dynamic, you ensure that it remains relevant and provides real-time visibility into project progress, risks, and opportunities.

Mistake 2: Detail Is Missing

A successful project portfolio dashboard provides not only high-level overviews but also granular details. Ensure that your dashboard includes comprehensive information about specific metrics, such as project status, resource utilization, budget performance, and milestone achievements. This allows stakeholders to gain deeper insights and make informed decisions.

Mistake 3: Too Many Details in the Dashboard

While detail is important, an overly cluttered dashboard can be overwhelming and confusing. Strive for a balance between providing relevant information and maintaining a clean, intuitive design. Use visualization techniques like charts, graphs, and color coding to present data in a concise and easily digestible format.

Mistake 4: Creating All Dashboards Manually

Manually creating dashboards for each project and stakeholder is time-consuming and prone to errors. Leverage modern project management tools and business intelligence software to automate dashboard creation. This streamlines the process, saves time, and ensures consistency across all dashboards.

Mistake 5: Metrics Do Not Reflect Actual Needs

Including metrics that do not align with your project’s objectives and stakeholder needs can lead to irrelevant data and decision-making challenges. Identify the key performance indicators (KPIs) that matter most to your project and customize your dashboard accordingly. Consider involving stakeholders early on to understand their specific information requirements.

Mistake 6: Limited Access to Dashboards

Project portfolio dashboards are most effective when accessible to all relevant stakeholders. Provide access to project managers, team members, executives, and other key stakeholders. However, ensure that appropriate access controls are in place to prevent unauthorized changes and maintain data integrity.

Mistake 7: Using Raw, Un-analyzed Data

Raw data without proper analysis can make it difficult to derive meaningful insights. Implement data cleansing and analysis techniques to ensure data accuracy and reliability. Transform raw data into actionable information, such as trend analysis, predictive modeling, and variance comparisons, to enable effective decision-making.


Avoiding these common project portfolio dashboard mistakes is vital to leveraging its full potential. Regularly update and refine your dashboard, strike a balance between detail and clarity, automate dashboard creation, align metrics with project objectives, provide access to relevant stakeholders, and analyze data to uncover valuable insights. By sidestepping these mistakes, you can create a powerful project portfolio dashboard that drives informed decisions, enhances project performance, and leads to successful project outcomes.

Related Blogs:

5 Reasons Why A Project Portfolio Management Dashboard is Essential for Key Stakeholders

Unlocking The Power of Data with Dashboards as a Service

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