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5 Primavera P6 Tips That Are Guaranteed to Save You Time


Oracle Primavera P6 is designed to enhance your efficiency and ensure successful project management. However, Primavera’s countless tools and wide-reaching abilities can make navigation and performing certain tasks in the system difficult. To improve your productivity and save time, you need to fully use these five tips.

1. Key Primavera Tip to Make a Copy of a Project

Go to the Project View under Enterprise Data. This will bring up a listing of categories of projects. Click on the project, click “Copy” within the command bar. Click onto the group where you will paste the project. If you want leave your activity ID to remain the same, you need to leave “Increment ID” box checked. Once the new copy has appeared, you can click on Project ID to change the name of the project. This is beneficial to starting new projects quickly.

2. Use Ctrl + Alt + Directional Arrows

This is a hotkey code to change the level of a various project tasks, activities, and processes within WBS factors. Through this tool, you can quickly rearrange projects to meet changes, especially when changes are required due to increased or decreased risk throughout a project. However, this function may not be available when using P6 Web.  

3. Use F9

When you want to follow a given menu to the Schedule, you typically need to click on at least three different buttons. However, pressing F9 will take you to the Schedule immediately. Furthermore, this function will show the changes within the schedule, which is an excellent tool for reviewing entries for errors and missing information.

4. Find Your Tasks

Depending on the size of your project, you may be responsible for the oversight and management of thousands of individual tasks and activities. Searching for these tasks manually is time-consuming and impractical. You can use Ctrl + F to search for the activity name within your activity list.

5. To Save Primavera as a PDF

By default, you cannot save Primavera projects as a PDF file. However, you can achieve this through a simple means. You will need to download and install a PDF-printer driver. Once you have installed the driver, select “Print” in Primavera. Instead of selecting a specific printer to print the document, change the printer name to the “Print to PDF” function. Now, you can save individual files in Primavera as an external PDF file.

By following these five tips, you can save countless hours in searching for, changing, and saving your information externally within Primavera. Primavera P6 is built to save you time, but you can save more time by knowing a few shortcuts and tricks to the system.

Key Takeaway

  • If you want to keep an activity ID when copying a project, leave the “Incremental” box checked.

  • Rearrange tasks and activities through Ctrl + Alt + Directional Arrows.

  • F9 lets you follow changes from the menu through to the Schedule.

  • Ctrl + F will allow you to locate a given task or activity immediately without manually searching for it.

  • Download and install a Print to PDF driver to save Primavera information as a PDF file. Remember to change the printer to the Print to PDF location.

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