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The Core Benefits of a Project Management Information System


The initial investment into a project management information system can seem overwhelming. However, a project management information system is capable of dramatically lowering risk and improving processes throughout your project.

If your organization has not yet implemented a project management information system, consider how these core benefits will impact your operation.

1. Project Management Information Systems Improve Collaboration

Collaboration is in a symbiotic relationship with employee satisfaction and successful project delivery. When all members of the project management team, skilled workers and upper-level management have access to relevant information, they can work together seamlessly.

This reduces the incidence of delays and unnecessary costs by promoting a more cohesive plan to complete a project.

2. Project Management Information Systems Enable Agile Processes

Project team members who can see what is going on throughout your project will be more apt to “jump” between different roles to ensure your processes can always meet the needs of the project.

Consequently, these individuals will be better prepared to manage risk and change plans to keep the project from failing.

3. Dedicated Systems Help Your Project Stay on Schedule

To keep your project on track to meet the deadline, you need to know how individual tasks and activities can influence the overall schedule. Information systems help your project stay on schedule by keeping all team members informed of current progress.

4. You Can Track Project in Detail

Tracking a project is great, but project information systems allow you to drill down into specific details for each part of your project. This may include costs, labor resources, percentage complete and risk for specifics. As a result, you can track your project in detail and adjust the degree of detail to scale up or down the project.

5. Project Management Systems Allow for Fast Reporting

Reporting represents one of the most time-consuming responsibilities of a project manager. Information systems are designed to automatically generate reports and provide real-time insight through project dashboarding tools. By saving time during reporting, you can focus your attention onto more crucial activities.

6. Communication Is Enhanced

Strong lines of communication throughout your organization are necessary to successfully complete your project. A project information system is designed to keep all records in a central location, which enables your organization to attain a high level of accountability and communication.

As a result, your team can immediately view what changes have been made to the schedule or assignments within the system. Meanwhile, automatic tracking of actions within the system helps project managers know when employees and team members have reviewed these changes.

A project management information system provides many benefits to your organization. However, the core benefits are critical processes to successful project delivery. Implement a project management information system now to start reaping the rewards of each of these core benefits.

Key Takeaway

  • Project management information systems benefit your organization through better collaboration and agile processes.

  • Understanding details of your project, especially large projects, helps you stay on schedule.

  • You can track individual activities and tasks in your project with information systems.

  • Fast reporting ensures everyone in your organization is held accountable.

  • Project management information systems increase communication across your organization. 


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