5 Habits of Highly Effective Project Managers
Sometimes, project managers are assigned or selected on the basis of merit, not experience in project management. However, this does not mean inexperienced project managers will fail.
To be a highly effective project manager, you need to develop a set of successful habits. Take a look at five habits of highly effective project managers, and start using them today.
1. Be Proactive, Not Reactive
A highly effective project manager should be prepared to respond when a situation arises. Unfortunately, this is often seen as a reaction, not being proactive. However, a highly effective project manager plans for uncertainty. He or she will have a specific set of actions to take to get things back on track and avoid mistakes in the future.
2. Focus on the Big Picture
Occasionally, the trivial, simple tasks can become overwhelming. However, an effective project manager understands how small tasks add up to create a big picture. The highly effective project manager should always look towards the big picture, and he or she should strive to reconnect all project management team members, staff, and skilled workers to the end result of the project. By making this connection, collaboration will be improved, and satisfaction among employees will grow.
3. Prioritize Your Responsibilities
Project management seems like taking a list of tasks and activities and organizing them in a logical, appropriate manner. In reality, project managers must constantly face a challenge of prioritizing many responsibilities, which trickle down to subsequent workers.
A highly effective project manager must continually reassess his or her responsibilities and determine what action should be taken first, second, and so on.
4. Listen to Others’ Opinions and Thoughts
The project manager is not the all-knowing, all-seeing, omnipotent entity in a project. The project manager should be willing to communicate with his or her team members on an ongoing, recurrent, and frequent basis to ensure everyone takes part in the successful completion of a project.
Furthermore, this helps to foster team collaboration and avoid mistakes, which may have gone unnoticed by members of the project management team or the project manager. This goes back to communicating thoroughly and fully communicating the project manager's expectations for all persons involved in a project.
Although the project manager is not necessarily omnipotent, he or she must maintain the overall responsibility for the project. As a result, documentation, reporting, and data analysis make up a major habit for all highly effective project managers.
This habit should permeate every aspect of a project, and the project manager should be able to produce documentation to support any event or change in the course of a project. This is especially beneficial for maintaining the schedule, monitoring a budget, and the effectively managing resources.
If you are new to the world of project management, you probably want to figure out how to become a highly effective project manager. Besides attending training and obtaining your PMP certification, you need to learn these five habits. Not only will they help you in the course of project management, but they will help you in all of your challenges in life.
Key Habits of Highly Effective Project Managers
Create a plan before something happens.
Focus on the big picture.
Prioritize tasks, activities, and your responsibilities on a recurring basis.
Communicate, and listen to the opinions and thoughts of others.
Document all of your actions, interactions, decisions, and discussions in the course of project management